The customer
The challenge: Documents scattered, systems disconnected
Project documentation lived across multiple SharePoint libraries with no consistent structure. Finding the right file meant knowing where to look—and that knowledge wasn't always shared. Meanwhile, project data like team assignments, development phases, and milestones sat in a separate PLM system that had no connection to the documents it related to. Teams switched between systems constantly just to get a complete picture of a single project.
Starting a new project made things worse. Setting up a workspace, configuring permissions, and creating the folder structure was done manually every time—delaying project starts and consuming time that should have gone elsewhere.
The solution: A connected project hub that builds itself
Brimit built a SharePoint Online site that pulls PLM data and project documents into one interface. Each project displays its metadata—therapeutic area, development phase, milestones, team assignments—alongside the actual documents, organized by type, year, or meeting.
New project workspaces are created automatically. A daily sync monitors the PLM system for new projects and provisions the workspace, permissions, and folder structure without any manual intervention. A custom upload component enforces metadata tagging at the point of upload, keeping the library organized from day one.
A department homepage brings the team together—news, discussions, and Microsoft Teams integration in one place.
The result: One place for everything a project team needs
- Documents and project data in one interface—no more switching between systems
- Automated workspace setup eliminated manual project provisioning entirely
- Advanced search across all projects, filterable by business division
- Consistent structure and metadata across every project in the portfolio
- Adoption spread beyond the original team—other departments requested access